Author: will

How to respect other people’s time with Slack

Posted on by will

Slack can be great for improving workplace communication, but it can also be a collosal distraction for everyone. Tens or hundreds of channels and DMs, and an expectation of near immediate replies… 

With so much communication going on, how can anyone get any work done?

After giving this a lot of thought, one simple fact has occurred to me: every time I post anything to slack, I have chosen to take a little piece of someone’s time away. It might only take a few seconds to read a one-line message. An emoji or gif posted in reaction to another comment may only take a moment to glance at. But each one of those messages adds up, and together they create work and distraction for your colleagues.

Every message

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, even just an emoji, creates a notification on your colleague’s computer. A message posted in an open channel creates that notification for everyone who is in that channel. 

So each gif only takes a moment to glance at. But let’s do the math: let’s say there are 50 people in a channel – that’s 50 people who need to spend a little bit of mental energy clicking on the channel and consuming your gif. But remember it’s not just the time spent looking at the gif itself – it’s switching tabs to Slack, switching to that channel, looking at the gif, and then probably responding. So let’s round it up and say it takes 10 seconds. (This doesn’t account for the cost of task switching, which is a whole different topic).

10 seconds x 50 people: 500 seconds

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, or 8.3 minutes. And how many gifs are sent a day? 50? 100? The numbers quickly add up.

To that end, I came up with a few simple rules of engagement for Slack, to be considerate of everyone’s time and distraction:

  • Use public channels for communications that are relevant for everyone. Don’t waste people’s time and attention with messages that aren’t relevant for everyone in the channel. Use a DM instead.
  • Reply to messages only when a reply is really needed. If it’s important that the other person knows that you’ve read the message, use an emoji “response” instead, which does not create an unread notification on the channel.
  • If you want to reply to someone who posts in an open channel, but the reply is only relevant to that person, don’t reply in the main channel – start a thread instead. That way, the reply won’t create an unread notification for everyone in the channel. Bonus points: don’t reply to the person on the channel at all; use a DM instead.
  • Think twice before posting a gif to an open channel. Yes, they’re fun and all that – but they are also massive distractions.
  • If you are writing a longer response, don’t hit ‘ENTER’ until you’re finished. That way, the recipient will receive only one notification, and only when the message is finished. Otherwise, the recipient gets pulled in after the first line, and sits there waiting, staring at the “Will is typing…” message and wondering what is coming next… which is a huge waste of time.
  • Only reply to messages in open channels when you have something useful to say. The number of messages you post in open channels is not a measure of your productivity. (Rather, it tends to be the opposite). 

With every message you send on Slack, you have unilaterally decided to take a little piece of time and attention away from one or more people. Use this power over your colleagues wisely! 

Todoist knows me

Posted on by will

From Todoist’s Year in Review:

Here’s to getting up early!

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How to use the weekends to improve your productivity

Posted on by will

I don’t normally think much of lists of productivity tips, but I quite liked this list from Quartz: Ten things to do on weekends to make your Monday more productive.

The article starts with the oft-quoted statistic that productivity declines rapidly after more than 55 hours per week:

“The study found that productivity per hour declines sharply when the workweek exceeds 50 hours

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, and productivity drops off so much after 55 hours that there’s no point in working any more.”

So if you’re not working all through the weekend, how can you use that time to give yourself the biggest productivity boost come Monday?

 Most productivity “hacks” are nonsense, but I found myself agreeing with nearly all of the recommendations on this list. Particularly:

  1. Make time for YOU on the weekend. Do a hobby

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    , learn something new, or just sit back and read a book. I find that time for me is the hardest thing to come by during the week, and I’m someone who needs regular, short breaks of solitude. 
  2. Disconnect. Turn off your phone and laptop, just for a few minutes. 
  3. Plan for the week ahead. This is the one habit that has the biggest impact on my productivity during the week. I like to use Sunday afternoons to do my weekly planning: I look at my annual and quarterly goals and reflect on what I need to do in the coming week to move this forward. I also use it as an opportunity to clear out my emails, slack and to-do lists, so that I go into Monday with a clean slate and a clear plan.

With so few hours in the day, where you spend your time has a huge impact on your overall success, and reactively moving from one thing to the next is the best way to fill lots of time with being busy and not getting much done. Take the time to step back, reflect and plan.

FATMAP Chrome Extension lets you see a new adventure inspiration with every tab

Posted on by will

At the recent FATMAP Christmas Hackathon, one team set out to make it easy to be inspired by the outdoors every day, even when we’re sitting at our desk.

The new FATMAP Chrome browser extension gives you a new adventure inspiration, every time you open a new tab.

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